CSTEM Spending Request Form

Please submit this form for any purchase or expense related to any funding source or when requesting support for an expense. For instructional lab-funded requests for Biological Sciences, Chemistry & Biochemistry, Electrical & Computer Engineering, and Physics, please contact the lead Instructional Support Tech. For Computer Science & Engineering, please use this form.

All requests are reviewed by the Analyst Team and the Budget Coordinators within 24 hours of submission each business day. Please allow 1-3 business days from the time of submission for a full review.
The assigned Analyst or Budget Coordinator will review funding availability, compliance to funding source, as well as seek DC/MPP/PI approval as appropriate.
Upon approval, the request and approval will be sent to the appropriate support staff with a cc: to the requestor.
The appropriate support staff will connect with the requestor to facilitate the specific request by following all applicable policies and guidelines.

Definition and Guidance for Use

Funds need to be spent within the fiscal year allocated or the date noted in an award memo.

Information About Form Submission

Submitter: Please provide accurate funding source such as annual professional development allocation, large enrollment funding, PATR award, RSCA award, or similar for quicker processing.

Requests that may require require additional information or need additional time for processing:

Events or hospitality related expenses, including IRB participant incentives;
Hiring student employees (Unit 11 hiring timelines are determined by the Unit 11 CBA);
Software - (A finalized ITR is required prior to purchase);
Technology and technology related purchases;
International travel.

Acknowledgements

Any items purchased with university and auxiliary funds are the property of ��ԭ�� and must be returned to ��ԭ�� for proper decommissioning, disposal or reuse per applicable policies.
Professional development funds must cover the entire cost of an ITEM: co-mingling of funds (i.e. 50% PD, 50% personal) is not allowed, with the exception of travel. For TRAVEL, any expense above or beyond available funding will be out of pocket.
Using university purchasing processes is strongly encouraged (e.g. ProCard; Purchase Order) for all purchases rather than reimbursement.

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